Corporate Conference Organizer
We Organize customized Corporate Conferences in the most innovative way. We, at Travoinspire, have the experience and know how to conduct events towards corporate conferences. We provide tailor made solutions on every aspect of the conference with regular progress monitoring and timely reviewing. We have a panel of highly experienced in-house experts to look after every aspect of the conference planning from the pre conference planning to the post conference managements.
Travoinspire offers proven solutions to every corporate requirement that allow client to sit back with full confidence that their business conference is being looked after by experts. We offer the best in class venue options and unparalleled service to our client. We have potential to accommodate tightly controlled professional conferences to large conventions. We can provide the ambiance and the attention to detail as per client need.
As professional conference organizer, we are passionate about our work and delivering remarkable services.
From concept to pre-planning, booking to logistics, souvenirs to post departure arrangements, at each stage you will experience the professionalism and quality of our personalized services.
You will talk to only one person during your entire conference planning experience; you will never have to deal with multiple agents during your process. Our operation team is highly process oriented and will act as an extension of your team and take you step by step from concept to the success of the conference.
Our Integrated Conference Solutions include:
How do we work to organize a conference?
PRE- CONFERENCE FORMALITIES
Our team of experts help in:
- Providing professional expertise & assistance in preparing and collating the bid document.
- Facilitation of easy clearances from government bodies
- Assessing the need of a strategic alliance with the Ministry of tourism & national carrier within India
- Offering comprehensive marketing solutions from concept, strategy and creative development to production and implementation
- Detailed Budgeting of the conference to the minutest details and constantly monitoring it
We provide customized support based on individual needs:
- Venue Planning: We assist in selecting a venue for the conference, handling onsite operations, space management & banqueting.
- Financial Control: We constantly monitor the budget with an effective accounting system
- Press Assistance: We assist in Media briefing for the conference along with pre & post event press releases.
- Secretariat & Staffing: We provide special Business centre services with dedicated manpower to handle queries for the conference. We also facilitate in organizing specialized language interpreters for onsite query handling & man power for event ushering.
- Conference Registration: We have invested in the best online conference registration software to enable online delegate registrations.
- Liaison: As a conference organizer, we not only provide services to organise the conference but we also liaise with vendors, sponsors and other stakeholders related to the conference.
- Production Support: We provide full production support for the conference in terms of Audio visual equipment, layout, design, lighting etc.
- Catering: We ensure that apart from a well organized conference, the delegates get the best of the catering services. We plan cost effective & balanced meals during the conference that brings out the local flavor & caters to delegate preferences.
- Give Aways:We assist in selection of special customized souvenirs/give aways for the delegates, speakers and guests aligning with the theme of the conference. Our association with various NGO’s enables us to source articles/gift items from them which we offer as souvenirs to the delegates and visitors.
- Social Events: We plan, conceptualize and organize theme evenings/gala nights after the conference to ensure that the delegates are offered a complete business cum entertainment package at the conference within India.
POST CONFERENCE FORMALITIES
Our services of the conference & event management extend right up to ensuring that the host is given full support in winding up post conference closure.
- We provide Post conference documentation including administrative services to the client
- We help in closure of all accounts with the client, vendors and other stakeholders
- We also assist in publication & distribution of post meeting reports of the conference.
We work from scratch to the end to make sure that the conference is well organized and leaves a good impression with the delegates, speakers, guests and other stakeholders.